Privacy Policy

Effective Date: 16 February 2026

1. Information We Collect

Mailient (“Mailient”, “we”, “our”, or “us”) collects information to provide and improve our AI-powered email assistant. We strictly limit data collection to what is necessary for service functionality.

A. Account Information

When you create an account, we collect: Your name, email address, and basic profile details. This is used solely to manage your Mailient identity.

B. Google User Data

When you connect your Google account, we request access only to the scopes required for the features you enable. Depending on your settings, we may access: Gmail content, metadata (sender, recipient, subject), thread info, and labels.

Mailient does not access experimental or private data beyond what is explicitly enabled by the user.

2. How We Use Google User Data

Google user data is used exclusively to provide the core functionality of Mailient. We only perform actions you directly initiate. Typical use cases include:

  • Displaying integrated inboxes and message summaries
  • Generating AI drafts at your request
  • Workflow automation based on your manual confirmation

Strict Prohibitions:

  • No data used for advertising, marketing, or general profiling
  • We do NOT sell Google user data to any third party
  • We do NOT use your private data to train public or shared AI models

3. AI Processing

When you use AI features (summarization, drafting), only the minimum data required to generate the output is securely transmitted to our AI infrastructure providers.

These providers are contractually restricted from using your data for their own purpose. Data is treated with highest confidentiality.

4. Data Storage and Security

We implement reasonable administrative, technical, and physical safeguards to protect your data. This includes:

  • HTTPS encryption for all data in transit
  • Secure storage for OAuth access tokens
  • Restricted internal access to platform infrastructure

While we follow industry standards, no system is 100% secure.

5. Sharing and Disclosure

Mailient does not sell or rent data. We only share in limited cases:

  • Service Providers: Infrastructure and AI providers (minimum data required)
  • Legal Requirements: If required by valid legal process or law

Google user data is never shared for marketing or unrelated analytics purposes.

6. Data Retention

We retain data only as long as necessary to provide our services. Disconnecting your account initiates data deletion within a reasonable timeframe (typically within 30 days).

7. User Control and Rights

You maintain full control. You may revoke access via Google account settings, disconnect individual accounts, or request full account deletion at any time.

8. Third-Party Services

Mailient integrates with trusted third-party providers. We are not responsible for their data handling; we encourage you to review their policies.

9. Changes to This Policy

Updates will be posted on this page with a revised effective date. Continued use constitutes acceptance of the new policy.

10. Contact

For any privacy requests or questions, reach us at: mailient.xyz@gmail.com

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