Privacy
Policy
Effective Date: 16th Feb, 2026
Mailient (“Mailient”, “we”, “our”, or “us”) is an AI-powered email assistant designed to help users manage their inbox more efficiently. This Privacy Policy explains what information we collect, how we use it, and how we protect it.
Mailient strictly limits its access to Google user data to only what is necessary to provide the functionality explicitly requested and enabled by the user.
1. Information We Collect
A. Account Information
When you create an account, we may collect:
- Your name
- Your email address
- Basic profile details
This information is used solely to create and manage your Mailient account.
B. Google User Data
When you connect your Google account, we request access only to the Google API scopes required to provide the features you enable. Depending on the permissions granted, Mailient may access:
Gmail Data
Email content, metadata (sender, recipient, subject, timestamp), thread information, and labels.
Strict Use Cases:
- Display your inbox
- Generate AI summaries
- Draft replies at request
- Organize or label messages
- Send emails on approval
Mailient does not access Gmail data beyond what is necessary to perform these user-requested tasks.
2. How We Use Google User Data
Google user data is used exclusively to provide the core functionality of Mailient. We only perform actions you directly initiate.
- Emails are sent only when you explicitly draft, review, and confirm sending.
- Mailient does not automatically send bulk emails or follow-up sequences without direct user action.
- × No advertising, marketing, or profiling unrelated to functionality.
- × We do not sell Google user data.
- × We do not use Google user data to train public or shared AI models.
3. AI Processing
When you use AI features, only the data necessary to generate output is securely transmitted to providers.
These providers process data solely to generate the requested result and are not permitted to use it for independent purposes. Mailient does not use Gmail data to train public AI systems.
4. Data Storage and Security
We implement reasonable administrative, technical, and physical safeguards to protect your data.
Data is encrypted in transit using HTTPS and stored securely.
OAuth access tokens are stored securely with restricted access.
While we take industry-standard precautions, no online system can guarantee absolute security.
5. Sharing and Disclosure
Mailient does not sell or rent Google user data. We share only in limited circumstances:
Service Providers
Infrastructure providers (hosting/database) receive the minimum data required.
AI Processing Providers
Only data necessary to generate AI outputs requested by you.
Legal Requirements
If required by applicable law, regulation, or valid legal process.
Crucial Header:
Google user data is never shared for advertising, marketing, or unrelated analytics purposes.
6. Data Retention
Mailient retains data only as long as necessary to provide the service.
Disconnecting your account revokes OAuth tokens and initiates data deletion within a reasonable timeframe.
7. User Control and Rights
You maintain full control over your data. You may:
8. Third-Party Services
Mailient relies on trusted third-party service providers for infrastructure, AI processing, and payment handling. These providers are contractually restricted from using data for unrelated purposes.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be reflected with a revised effective date at the top of this page.
10. Contact
If you have privacy-related questions or requests, please contact us at: